[unav_all] Job Posting: Permitting Assistant

Holly Zilling zilling at unavco.org
Fri Sep 9 07:58:07 MDT 2011

Position is to be based out of the UNAVCO PBO Regional Office in Anchorage, AK with no relocation allowance.

Summary of Job
Responsible for assisting the Permitting Coordinator with routine tasks associated with Permit Submission and Acceptance. 

Working Relationships:

Internal:  Works with engineers and Permitting Coordinator regarding permits. Daily interaction with PSS staff.

External:  Represents UNAVCO in negotiations and the processing of permits with Private Landowners; high level City, County, State and Federal officials and branches of the Military. Interaction with Tribal groups may also be required.

Essential Job Functions
·       Assist Permitting Coordinator with routine tasks associated with Permit Submission, obtain Permit Acceptance from Landowners, file Permit Document, renew permits, pay rent and enter information into the MDM database and tracking spreadsheets.
·       Prepare maps and exhibits to accompany permit application, filling out FAA 7460-1 forms for airport sites, filling out SF-299 Federal Right of Way Applications, and preparing other permitting documents under the supervision of the Permitting Coordinator.

·       Request and manage Liability Insurance Certificates for permitted Sites.

·       Enter information from the Reconnaissance reports into the Operations Database, add and update contacts for each site, add renewal clause information for each site, and track permit status in the database.

·       Perform telephone, email, and mail follow-ups on permits at the direction of the Permitting Coordinator.

·       Make presentations and/or prepare briefing packets to prospective host landowners via mail, email, web, and in-person encouraging them to host, renew, or keep permitted sites.

·       Work with the Permitting Coordinator to ensure that all insurance, permits, and payments are in place before site installation commences and that all rent and renewal is paid on time.

·       May be required to conduct field recons, assist with site installations, and to assist with regional office warehouse duties on an occasional basis at the direction of the Permitting Coordinator.

To perform this job successfully, this individual must be able to perform each essential job function satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Skills and Knowledge


·       Knowledge of Federal land use permitting applications.

·       Skills in GPS use and applications.

·       Is expected to have a working knowledge of federal grant requirements including procurement standards and allowable costs and be able to transfer that knowledge to others.

·       Demonstrated clerical and organizational skills.

·       Strong interpersonal skills to work with Federal, State, Municipal, and private landowners and staff, management, peers, and supervisors.

·       Working knowledge of: MS operating systems; standard personal computer software including Word, Excel, Access; e-mail, internet, and web interfaces; and management/accounting utilities; and ArcGIS.  Especially important is experience with and working knowledge of performance measurement (earned value) systems.

·       Ability to use plotter.

·       Must possess a valid driver’s license and insurable by UNAVCO.

·       Ideal candidate should have several years of experience working with Alaska Native Corporations, private landowners, State Agencies and Federal Agencies to acquire, renew and amend permits for the installation and operation of scientific instrumentation on lands within the State of Alaska.

·       Ideal candidate should have extensive knowledge of Alaska logistics as they apply to the shipping of materials throughout the state by air, land and sea.

·       Ideal candidate should be familiar with the Earthscope Plate Boundary Observatory and its scope within the State of Alaska.

·       Candidate should be willing to help with expediting of materials, personnel and supplies in support of remote field operations.  For example: this might involve packing items in containers for shipping, as well as transporting items and/or personnel to and from the airport. 

·       Candidate should be willing to work with remote field crews to help make travel/lodging arrangements, and help them with changes to travel arrangements when necessary.


Education and Experience

·       Bachelors degree in Geography or other science or equivalent experience and three years experience in federal state, and local permitting including two years experience with GPS, GIS or Geodesy equipment.

Physical Requirements

Ability to travel for 2-3 weeks at a time.  Ability to ascend or descend stairs to gain access to a building or to move from one floor to another. Able to transport items weighing up to 40 pounds from one location to another.



Mental Requirements

Ability to understand, remember and communicate routine, factual information. Ability to organize and prioritize own work schedule on

short-term basis (longer than one month). Ability to make decisions which have moderate impact on immediate work unit. Ability to compose letters, outlines, memoranda, and basic reports and/or to orally communicate technical information. Ability to compute, analyze and interpret numerical data for report purposes.





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